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Terms & Conditions

Use of rooms is by reservation only

If you wish to use one of our rooms, please make a reservation. Unauthorized users will be asked to leave. Reservations must be made by 3pm the business day before your requested date. Requests are processed Mon-Fri, 8am-5pm (though hours may change for breaks, holidays & summer terms). You will receive an email confirmation if your event has been approved or denied. If you have not received confirmation or denial, please contact us to verify if your event has been approved.

Instructors must be present

We ask that an instructor be at every reservation whenever students are present. If we find students unattended in a classroom, we will ask them to leave and lock the room. This policy is in place to help prevent equipment theft or damage.

Please no food or open top drinks in computer classrooms

Please, assist us in keeping food & open top drinks out of our classrooms. Spills and crumbs can damage the equipment or leave it unpleasant for other users. Drinks in bottles or lidded containers are acceptable. Bringing food and drinks without lids, including university catering, may result ina minimum fee of $50.

Shutting off the projector

Please, turn off the projector before you leave a classroom. Projectors left on may overheat, and then your colleagues may not be able to use it for several hours.

Locking rooms / preventing theft

Several thousands of dollars of equipment has been taken from rooms that were open for only 5-10 minutes. If you needed a key, combo code or i-card to enter a room, unless another class is entering, please be sure that ALL students are gone and lock up before you leave. For your safety, if you feel that someone is in a room who shouldn't be, please contact us (3-6300) rather than confront anyone. Please, help us prevent further theft, which can result in classes not having the resources they need. For reservations during normal hours in the basement of FLB & on the 2nd floor of Lincoln Hall, our staff will take care of locking rooms.

Notification of cancellations

Please notify ATLAS-Rooms (3-6300) if you decide not to use a room on any given day. Other instructors may be able to use the resources.